Privacy
Policy.

Privacy Policy

Date of last modification: October 2024.

This Privacy Policy governs the manner in which we, Molecular Worldwide sp. z o.o. (“Molecular”, We”) process personal data collected through the molecularcreative.pl .Website (the “Website”). In particular, the Privacy Policy describes the types of data we obtain through the Website, as well as the entities with whom we may share it and your rights related to our processing of your personal data. We also describe how you can contact us regarding matters relating to the processing of your personal data.

We make every effort to protect the privacy of individuals using the Website in accordance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“RODO/GDPR”).

Click on one of the links below to go to the desired section:

• Who are we?
• The data we obtain, the purpose of its processing and the legal basis for it
• Sharing personal data
• Data transfer
• What rights do you have?
• Cookies
• Links to other Websites
• Privacy Policy Updates
• How to contact us?

Who are we?

Molecular is the controller of your personal data collected through the Website.  

Thus, Molecular is responsible for presenting the information on the processing of personal data contained in this Privacy Policy, determining the legal basis for the processing of personal data, and ensuring that the principles of personal data protection indicated in the RODO are met, as well as for exercising the rights of data subjects under the RODO/GDPR.  Molecular is also responsible for reporting a data breach to the supervisory authority, notifying the data subject of the personal data breach, and is responsible for properly securing personal data.

 The data we obtain, the purpose of its processing and the legal basis for it

In connection with the operation of the Website, we process your personal data for the purposes described below:

• Use of the Website

For this purpose, we process your data such as your activity data on the Website, your IP address, as well as your device session data and operating system, browser, language preferences, unique ID and device.

The basis for the processing is the performance of the service contract (Article 6(1)(b) of the DPA), in accordance with the Terms and Conditions.

• Keeping statistics, improving the user experience of the Website and ensuring the IT security of the Website

For this purpose, we will be able to process your personal data including your IP address, information regarding your operating system, browser, language preferences, unique ID and device, as well as information regarding your activity on the Website recorded and stored via cookies.

When additional cookies are introduced, the basis for processing will be your consent expressed by selecting the appropriate option on the Cookies Banner. You will be able to withdraw your consent at any time by changing the pre-selected settings on the Cookies Banner available on the Website in the lower left corner of the screen.

Your data will be kept for this purpose for no longer than 1 year.

• Recruitment

Your personal data contained in the submitted recruitment application will be processed by Molecular. Your personal data indicated in the Labor Code or other laws (according to the requirements of the advertisement), will be processed based on the provisions of the law (Article 6(1)(c) RODO/GDPR) and their submission is necessary to participate in the recruitment. Other personal data (e.g., your image) will be processed on the basis of your voluntary consent (Art. 6(1)(a) RODO/GDPR), which you have given by sending your recruitment application, and their provision does not affect your ability to participate in the recruitment.

Your data will be processed for recruitment purposes:

• for the position to which your application relates, for the period of time necessary to carry out the recruitment process and select a candidate, and then for a period of 3 months should a repeat recruitment prove necessary;
• for other similar positions for a period of 1 year, if you consent to the inclusion of your data in our database of job candidates.

In case of possible disagreements between you and Molecular, your personal data will be processed for the purpose of claiming and defending against claims on the basis of the controller’s legitimate interest (Article 6(1)(f) RODO/GDPR).

• Informing about services and recent projects

For this purpose, we will be able to process your personal data including your IP address, information regarding your operating system, browser, language preferences, unique ID and device, as well as information regarding your activity on the Website recorded and stored via cookies.

The basis for processing will be your consent given by selecting the appropriate option on the Cookies Banner. You will be able to withdraw your consent at any time by changing the pre-selected setting on the Cookies Banner available on each page in the lower left corner of the screen. Withdrawal of consent does not affect the lawfulness of their processing on the basis of consent given before its withdrawal.

Your data will be kept for this purpose for no longer than 1 year.

• Handling of complaints and requests, answers to questions

For this purpose, we process your personal data contained in the complaint, request or question, as well as data on the use of the Website related to the complaint, request or question submitted.

The legal basis for the processing is our legitimate interest (Article 6(1)(f) of the RODO/GDPR) in providing proper service to the Website user and answering the question.

Your data will be kept for the time necessary to answer your question or to take other actions in connection with a message received from you, but no longer than 1 year.

• Determination, investigation and enforcement of claims

For this purpose, we may process personal data about the use of the Website, other services and other data necessary to prove the existence of a claim, including the extent of the damage suffered.

The legal basis is our legitimate interest (Article 6(1)(f) of the RODO/GDPR) to establish, assert and enforce claims and defend against claims in proceedings before courts and other state authorities for the period of limitation of such claims.

Sharing personal data

We share your personal data in the following cases:

• when such an obligation arises from the provisions of applicable law, in particular at the request of the prosecutor’s office, the Police and other state authorities
• when it is necessary to fulfill our needs, in particular to law firms.

In addition, your personal data may be transferred to service providers – entities that process personal data on our behalf and on our behalf in particular to providers of ICT services such as hosting, provision or maintenance of IT systems and applications, including Website traffic analysis tools.

We enter into agreements with service providers to whom we provide your personal data, under which they are subject to our instructions.

Data transfer

We generally process your personal data within the EEA. We will also transfer it to other locations with companies that provide services to us, such as hosting and IT system providers in the US.

Some locations do not provide the same level of protection for personal data as in the EEA. When transferring your personal data to such locations, we will ensure that the transfer is lawful and that appropriate security arrangements are implemented.

Because the European Commission has determined that the United States provides an adequate level of protection, data transfers to the United States are made pursuant to the European Commission’s Decision on the Adequacy of the Level of Personal Data Protection Provided by the United States under the EU-US Data Privacy Framework. The list of authorized entities can be found at: https://www.dataprivacyframework.gov/list

We ensure that appropriate agreements will be entered into with entities located outside the EEA in accordance with the standard contractual clauses approved by the European Commission. Contact us for additional information on the transfer of your data outside the EEA.

What rights do you have?

You have the right to request:

• access to your personal data, to obtain confirmation as to whether your personal data is being processed, to obtain a copy of your personal data, and to obtain information about, among other things: the purposes of the processing, the categories of personal data, the categories of recipients to whom your personal data has been or will be disclosed, the intended period of storage of your personal data, the source of your personal data obtained by us
• a copy of the personal data you have provided to us and forward it to you or another designated entity in a commonly used, computer-readable format, if we process your data on the basis of consent or for the performance of a contract
• rectify your personal data if it is incomplete or incorrect
• deletion of all or some of your personal data if:
  • you have withdrawn your consent, and we have no other legal basis for processing that data
  • your personal data is no longer necessary for the purposes for which it was collected or for which it was processed
  • you have raised an objection that we have determined to be legitimate
  • your personal data is being processed unlawfully
• restrict the processing of your personal data, i.e. request that we cease processing your personal data; however, this does not apply to the processing of your personal data, in situations where:
  • you question the accuracy of your personal data, in which case we will restrict processing for the time needed for us to verify the accuracy of your data
  • you question the lawfulness of our processing of your personal data
  • we no longer need the data, but they are needed by you to establish, assert or defend your claims
  • you have raised an objection to the processing of your data – until we decide on the legitimacy of the objection.

You also have the right to:

• object on grounds relating to your particular situation to the processing of your personal data on the basis of our legitimate interest, including profiling on that basis. As a result of your objection, we will consider whether, due to your particular situation, the protection of your interests, rights and freedoms outweighs the interests we pursue by processing your personal data. If your objection proves to be legitimate, and there is no other legal basis for the processing, we will delete the data about which you have objected
• object to the processing of your personal data for direct marketing purposes of Molecular, including profiling. After raising an objection, your data will no longer be processed for direct marketing purposes
• revoke your consent to the processing of your personal data at any time. Withdrawal of consent shall not affect the lawfulness of their processing on the basis of consent given before its withdrawal
• in case you consider that we process your data in an unlawful manner – file a complaint with the President of the Office for Personal Data Protection.

If you have any questions or to exercise your rights, please contact us. Contact details are in the section below How to contact us?

Links to other Websites

For your convenience and for informational purposes, we may link to other Websites on our Website. Other Websites to which we link typically publish their own privacy policies. We encourage you to read them if you visit such Websites. We are not responsible for the content of other Websites, the Websites themselves, or the privacy practices of those running them.

Cookies

The information we collect through Cookies includes: IP address, browser properties, device properties, operating system, language preferences, redirect URL, information about activity on our Website, and dates and times of visits to the Website. “Cookies” are text files sent by Websites to a user’s computer or other Internet-connected device to uniquely identify the user’s browser or retain information about its settings.

Cookies usually contain the name of the originating Website, their storage time on the end device and a special number. We use cookies that differ from each other in both their life cycle and the Internet domain from which they originate.

Due to the life cycle, we divide cookies into:

• session – deleted at the same time as closing the web browser,
• permanent – deleted at the end of a predetermined period of time, regardless of closing the web browser.

Due to the Internet domain from which they originate, we divide cookies into:

• own – set by the web servers of our Website,
• third-party – set by the web servers of Websites other than our Website.

We use cookies for the following purposes:

• Optimizing the use of the Website (essential cookies)

We use our own cookies to provide users with the convenience of using the Website, including limiting the number of issuance of notifications that appear (about Policy updates, use of cookies). We use cookies to check the security of the computer system. Cookies, which are necessary for the use of the Website, are automatically installed on the user’s device. Their use is necessary for the provision of telecommunications service (data transmission to display content) – the user does not have the option to opt out of these cookies if he wants to use the Website.

• Statistics of page views and sub-pages of the Services (analytical cookies).

We will be able to use third-party cookies (Google Analytics) to count visits to the Website, their length, and to determine which functionalities of the Website or parts of the Website have been used or viWebsited most often).

Analytics cookies will be accessed by:

1. Molecular Worldwide Sp z o,o
2. Google Analytics which measures web traffic.

You will be able to consent to the use of analytical cookies by selecting the appropriate option on the Cookies Banner. You will be able to withdraw your consent at any time by changing the pre-selected settings on the Cookies Banner available on each page in the lower left corner of the screen.

Privacy Policy Updates

This Privacy Policy may be updated from time to time, we will indicate the date of the last update at the top of this document.

How to contact us?

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact the Data Protection Officer by email:

• daneosobowe@molecularww.com

Or in writing to the address:

• Molecular Worldwide z o.o., based in Warsaw, 6C Wybrzeże Gdyńskie St., 01-531 Warsaw.